Insurance Program Evaluation and Consulting Services

Houston City College's Procurement Operations Department is requesting quotes for insurance program evaluation and consulting services, with quotes due April 10, 2026 at 2:00 p.m. local time via the HCC Bonfire portal. A Small Business Development Program applies to contracts valued over $50,000, requiring good faith efforts to utilize certified small businesses.

The scope encompasses comprehensive evaluation of the College's current insurance programs, including property, casualty, flood, liability, directors and officers' liability, and workers' compensation coverage. Deliverables include assessment of adequacy and cost-efficiency, identification of coverage gaps and duplications, recommendations for program improvements and risk management strategies, and independent consulting to support future renewal decisions. Respondents must demonstrate a minimum of five consecutive years of verifiable experience in insurance program evaluation and consulting for public sector, higher education, or governmental entities, and must employ qualified professionals holding certifications such as CPCU or ARM.

The anticipated contract term is one year with no renewal options. Pricing must be submitted as total annual cost inclusive of all expenses — staffing, travel, equipment, licensing, and insurance — with no additional charges permitted for service calls or travel. The pricing proposal must include a detailed cost breakdown on a separate Excel sheet showing dedicated staffing commitments, staff titles, hourly rates, and estimated hours, along with tiered hourly discount rates for potential additional work.

Contractors must obtain Commercial General Liability coverage of $1 million bodily injury and property damage, Automobile Liability of $1 million, and Workers' Compensation of $1 million, with Houston City College named as an additional insured. Respondents must complete conflict of interest questionnaires and certifications relating to foreign adversaries and ownership, and provide documentation of prior similar engagements with references and detailed project descriptions.