Insurance Broker

The City of Rocky Mount, North Carolina is requesting proposals for comprehensive insurance broker and employee benefits consulting services, with proposals due June 30, 2026 at 2:00 p.m. ET. The contract runs August 1, 2026 through July 31, 2029, with two optional one-year renewals extending through June 30, 2031.

The scope encompasses reviewing and advising on insurance coverage, marketing and placement of insurance through RFP processes, reviewing vendor contracts and evidence of coverage, coordinating with other benefits service providers, participating in management committee meetings, serving as liaison and advocate with insurance carriers, developing enrollment communications, and performing actuarial services including annual cost projections and plan-modification analyses. The current benefit portfolio includes group medical (Aetna self-insured POS), dental (Ameritas), vision (The Standard), life insurance (basic and voluntary), defined-benefit retirement plan (NCLGERS), and optional benefits. The broker's only permitted source of income is the annual fixed flat fee from the City; any commissions, overrides, or other revenue connected to the City's account must be disclosed and remitted to the City or credited against the fee within 30 days of receipt.

Minimum qualifications require at least ten years of benefits consulting experience, five years with government organizations, and demonstrated experience managing self-insured and fully insured clients, conducting RFP processes, recommending and selecting benefit vendors, obtaining stop-loss coverage, providing actuarial services, and maintaining knowledge of HIPAA, ACA, and applicable regulations. Vendors must carry professional liability insurance of $2,000,000 per occurrence, cyber liability insurance of $2,000,000, and commercial crime insurance of $1,500,000 per occurrence.

The City serves 766 full-time employees, 364 part-time employees, and approximately 120 pre-65 retirees. Vendors must submit an annual total fixed flat fee inclusive of all expenses, costs, labor, indirect costs, and profit, quoted for each year of the initial term and both optional renewals. Written questions are due June 11, 2026.