Instruments, calibration and repair services, term contract

The Palm Beach County Board of County Commissioners issued Invitation for Bid (IFB) #20-075/MB on July 9, 2020, for a term contract to provide calibration and repair services for online field instruments and equipment used throughout the county. The procurement seeks a responsive and responsible bidder capable of delivering inspection, cleaning, calibration, and repair services for flow meters and related equipment from a comprehensive list of manufacturers including Rosemount, Ametek, Foxboro, Yokogawa, Fischer and Porter, Leeds and Northrup, Khrone-American, Polysonic, ABB, Miltronics, Panametrics, Siemens, McCrometer, Pulsar Ultra, and Endress and Hauser. The successful bidder must commence work within seventy-two (72) hours of notification, complete repairs within five (5) days, and perform calibrations within mutually agreed timeframes. The contract utilizes standard hourly rates for work performed between 7:00 a.m. and 5:00 p.m., Monday through Friday, excluding county holidays, with overtime rates at 1.5 times the standard rate for evening, early morning, and weekend work, including a four-hour response time requirement. Qualified bidders must submit three (3) professional references, sample calibration reports with "as found" and "as left" data, documentation of available calibration instruments with current factory or independent laboratory calibration certificates, and evidence of three (3) available technicians with documented years of experience and qualifying certifications. Required insurance includes Commercial General Liability ($500,000 each occurrence), Business Auto Liability ($500,000 combined single limit), and Workers' Compensation and Employer's Liability Insurance. Bids were due on August 20, 2020, at 4:00 p.m. local time.

The contract includes Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) and local preference provisions, with the county reserving the right to award on an all-or-none basis to the lowest responsive, responsible bidder. The initial contract term is twelve (12) months with options to renew for four (4) additional twelve-month periods, with the county maintaining discretionary authority to add or delete equipment manufacturers as deemed necessary. The estimated contract value over the initial twelve-month term is $200,000, with the county explicitly reserving the right to increase or decrease this amount as necessary based on actual service demand. All materials and parts are supplied at the bidder's cost plus shipping, with the successful contractor responsible for all transportation costs, risk in transit, and property damage. The F.O.B. point is destination, with exact delivery points to be indicated on individual term contract delivery orders issued by the county.