Instructional Visual Supports

Fairfax County Public Schools is issuing a Request for Proposal to establish a contract for online supplemental visual supports adapted for students with disabilities and those utilizing speech-generating devices for augmentative communication within the FCPS curriculum. The procurement seeks competitive sealed proposals through negotiation for digital instructional materials that support diverse learners' needs. Deliverables must include comprehensive visual supports integrated into FCPS curriculum, with key objectives focused on enhancing accessibility and communication for students with disabilities. Vendors must demonstrate expertise in creating digital accessibility-compliant educational content, as evidenced by attestation of digital accessibility standards and functional requirements outlined in the provided specifications. Required qualifications include the ability to integrate with existing FCPS systems, maintain compliance with data privacy agreements, and provide fillable forms and vendor acceptance questionnaires demonstrating organizational capability. The proposal due date is June 15, 2026, with all written questions to be submitted to Contract Specialist Jeremy Stern at jmstern@fcps.edu no later than May 22, 2026 at 5:00 p.m. Eastern Time. Evaluation will consider vendor responses to the functional requirements specification, pricing schedules, and attestations of digital accessibility compliance.

The RFP documentation includes provisions for a National Data Privacy Agreement, indicating that selected vendors must comply with stringent data protection requirements appropriate for educational institutions serving students. Submission requirements include completion of IRS W-9 forms, vendor acceptance questionnaires, attestations of digital accessibility standards, and special provisions documentation, suggesting that established vendors with administrative infrastructure and compliance experience are preferred. The available documentation does not specify designated set-asides for disadvantaged business enterprises, minority-owned vendors, or other restricted categories, indicating open competition among qualified providers. No incumbent vendor information or existing infrastructure requiring integration has been explicitly identified in the posted materials, though vendors must ensure compatibility with FCPS systems as outlined in functional requirements. The RFP documentation does not disclose specific award values or budget ranges, requiring interested vendors to review the pricing schedule appendix and functional requirements specifications to develop competitive proposals aligned with FCPS expectations.