Installation of New ERV & HVAC Upgrades at 205 Annex - Phase II

Victoria County, Texas is requesting proposals for professional installation of a new Energy Recovery Ventilator (ERV) system and HVAC upgrades at the 205 Annex facility (Phase II), with sealed proposals due September 3, 2026 at 2:00 PM CST.

The mechanical contractor scope includes ERV-1 system installation with assembly of air flow stations, installation of pumps (CHP-1 and CHP-2), air separator, automatic air vents, and ten piping packages containing flow control, bypass, and isolator valves. Work also encompasses furnishing and installing fire smoke dampers, installing control valves for the building automation system, relocating a 4-inch VTR vent through the roof, installing three metal stud and sheetrock infills around fire smoke dampers in the mechanical shaft, and obtaining building permits from the City of Victoria. The County will deliver pre-purchased equipment components to the jobsite; roofing work including structural framing, decking, and curb installation is already contracted separately.

Contract value and term are not specified in the available materials. Proposals are evaluated on best value criteria: cost of work (35 percent), proposed schedule and contract time (20 percent), past performance on similar projects (20 percent), available resources to complete the project (10 percent), overall qualifications and reputation with Victoria County (5 percent), contractor corporate history and stability (5 percent), and references (5 percent). A 5 percent bid bond, 100 percent performance bond, and 100 percent payment bond are required. Insurance includes commercial general liability of $1 million per occurrence and $2 million general aggregate, business auto liability of $1 million per accident, workers' compensation at statutory limits, excess liability of $5 million, professional liability of $1 million, and contractors pollution liability of $1 million. Pricing must remain firm for contract duration and include all transportation and freight.

A non-mandatory pre-proposal conference is scheduled for August 25, 2026 at 2:00 PM CST at 311 E. Constitution Street, Suite 200, Victoria, Texas. Clarification questions are due in writing by 5:00 PM CST on August 27, 2026. Respondents must provide evidence of authorization to do business in Texas, comply with non-collusion affidavit requirements, complete Israel verification forms, and submit at least five references from similar projects. All proposals remain firm for 120 days following submission.