Installation, Integration, and Support Services for Audiovisual and Multimedia Equipment

The University of North Carolina at Chapel Hill is requesting proposals for audiovisual and multimedia equipment, installation/integration, and support services under RFP093026KJM, with proposals due October 28, 2026 at 12:00 PM ET. The University intends to award University Term Contracts (UTCs) to one or more vendors.

Vendors must hold minimum five years' experience in professional audiovisual integration services, with personnel certified as Certified Technology Specialist (CTS) or higher, Project Management Professional (PMP) or equivalent, and control system and digital signal processing programming certifications. These qualifications filter the bidder pool substantively.

The scope encompasses audiovisual and multimedia equipment supply, professional installation and integration services, and post-installation support and maintenance across University facilities. All equipment must be brand new with manufacturer's standard warranty for a minimum of twelve months covering parts, labor, freight, and technician travel. Vendors must provide percentage discounts off manufacturer's current List Price, with contract pricing not to exceed manufacturer's Minimum Advertised Price; services are billed at actual hours worked under a not-to-exceed Statement of Work. Shipping is FOB Destination with freight charges included or listed separately.

The University does not expect total contract value to exceed $1 million and does not guarantee minimum purchases. Resulting contracts are indefinite quantity, non-exclusive, and may be utilized by any UNC System affiliated institution at the participating institution's discretion. The initial term runs January 1, 2027 or later through December 31, 2028, with options for up to three additional two-year renewal terms extending through December 31, 2034.

Written questions are due October 7, 2026 at 12:00 PM ET, with University responses due October 21, 2026. Proposals are due October 28, 2026 at 12:00 PM ET via the North Carolina electronic Vendor Portal (eVP), with public opening scheduled for 2:00 PM ET the same day.