Install Auto Pilot & Upgrade Current GPS System

The Commonwealth of Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of the Capital City Airport Division (CCAD), issued a Request for Bid (RFB) for the installation of autopilot and GPS system upgrades for one aircraft located in Elliott County, Kentucky. The procurement closed on November 10, 2022, at 1:30 p.m. Eastern Time, with a tentative award date of November 23, 2022. Specific deliverables include installation of a Genesys HeliSAS Bell 206B two-axis autopilot system with an Attitude and Heading Reference System (ADAHRS), a Garmin GPS/WAAS/COM/NAV/GS GTN 650H system with associated components, a Comant COM VHF antenna, Garmin GSB 15 USB adapters, and compass swing services, along with removal of existing Garmin 430 equipment for trade-in value and aircraft reweighing with updated weight and balance reports. The selected vendor must complete all work within five weeks of receiving the aircraft and must demonstrate minimum installation experience of at least 10 Genesys HeliSAS autopilot systems with references from state or government agencies within the past six years. Evaluation will be based solely on price, with 100 points allocated to the lowest bid and other bids scored proportionally. Vendors must be registered as both Garmin and FAA-approved repair and installation avionics facilities, with facilities located within 200 nautical miles by direct air from KFFT or within 300 statute miles by automobile from the airport. Failure to meet the contracted completion deadline will result in one percent per day invoice deductions unless delays result from circumstances beyond the vendor's control.

No set-aside designations or disadvantaged enterprise restrictions were specified in the solicitation documents. Vendors must submit responses electronically through the Kentucky eProcurement system and register with the Vendor Self Service System at least 24 to 48 hours before submission. Required submissions include proof of qualifications, insurance certificates, Annual Required Affidavits for Bidders, Offerors and Contractors, and evidence of FAA and manufacturer certifications. All vendors must maintain Aviation Commercial General Liability insurance with $10,000,000 per occurrence limits, including hangarkeepers liability coverage of $2,000,000 per non-owned aircraft, for ten years after work completion. The solicitation identified no incumbent vendor or existing contractor information. The contract is structured as a one-time, fixed-price agreement with no renewal options, and no specific budget range or award value was disclosed in the solicitation documents.