Inspections Stickers to Create a Master Agreement

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking a master agreement for the procurement of inspection stickers for various vehicle types, including motorcycles, trailers, motor vehicles, commercial vehicles, enhanced motor vehicles, enhanced commercial vehicles, and school buses for the years 2025-2027. The Request for Quotations (RFQ # 16A 250811-037) requires vendors to provide pressure-sensitive, fade-resistant stickers with specific technical requirements, including anti-tampering characteristics and precise design specifications. Quotations are due on Thursday, August 21, 2025, by 4:00 p.m. local time, with an initial contract period from September 22, 2025, to May 31, 2026, and four optional extension periods potentially extending through May 31, 2030. The state anticipates making a single award and requires sticker delivery by November 14, 2025. Evaluation will be conducted on a best value basis, with the lowest total bid price that meets the required delivery timeline serving as the primary selection criterion. The Department of Public Safety will utilize this master agreement to place orders on an as-needed basis, typically with a large annual order in early November and potential smaller orders throughout the contract period.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The document indicates that the state will accept proposals from qualified vendors capable of meeting the detailed technical specifications for inspection stickers. While no incumbent vendors are identified in the provided documentation, the procurement appears to be a renewal or replacement of an existing sticker supply contract. The Department of Public Safety will be the primary user of these inspection stickers, with an anticipated large initial order and potential for ongoing smaller orders. Although a specific budget range is not disclosed, the contract allows for multiple years of potential ordering, suggesting a significant potential award value. The stickers must be delivered with shipping terms of "Free on Board (FOB) - Destination," and the vendor must be capable of producing high-quality, secure inspection stickers that meet the state's stringent technical and design requirements.