Infrared Electrical Systems Survey

The State Preservation Board (SPB) in Texas has issued Invitation for Bid (IFB) 809-25-021 for an Infrared Electrical Systems Survey covering multiple state properties in Austin, including the Texas Capitol, Capitol Visitors Center, Bullock Texas State History Museum, Texas State Cemetery, Governor's Mansion, Capitol Visitors Parking Garage, Capitol Mall, and several Legislative Office Buildings. The procurement seeks a comprehensive electrical system survey to identify potential problems such as loose connections, faulty equipment, overloaded circuits, and unbalanced loads. Bidders must meet specific minimum qualifications, including having a primary business in commercial and industrial infrared thermography, a minimum of ten years of experience, and at least one Institute Master Thermographer on staff. The contractor will be required to provide a detailed report with an introduction explaining procedures, a comments section discussing surveyed areas and problems, and documentation of problem equipment including thermograms, control photographs, and specific technical details. The mandatory pre-bid site visit is scheduled for Tuesday, May 20, 2025, with a site visit registration deadline of Thursday, May 15, 2025, and bid submissions are due by Friday, June 6, 2025, no later than 2:00 pm CT.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 26% goal for "Other Services", requiring respondents to demonstrate efforts to include Texas certified HUB vendors in their bidding process. Bidders must provide written notification to at least three Texas certified HUB vendors and two trade organizations, allowing seven working days for response. The procurement requires submission of a comprehensive bid package, including a completed bid form, HUB Subcontracting Plan, company profile, references, project schedule, proof of thermographer training, safety manual contents, equipment list with calibration statements, a sample report, and certificate of insurance. While no specific incumbent vendor is mentioned, the contract will be awarded based on the lowest qualified bid, with the State Preservation Board reserving the right to award to a single or multiple contractors to provide the best value. The contract is contingent upon continued funding availability and will commence upon issuance of a purchase order, with bidders required to submit a lump sum pricing approach covering all materials and labor for the nine specified state properties.