Inflatable shelters, purchase and delivery, one-time

Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for the one-time purchase and delivery of inflatable shelters using federal funding. The procurement seeks quotes for two inflatable shelter units meeting specifications comparable to the MSC PRO-SAFE Model #31238199, measuring 13 feet wide by 16 feet deep by 8.5 feet high, constructed of heavy-duty UV-resistant material with PVC frame, removable canopy and floor, tie downs, carry bag, and electric inflator/deflator. All equipment must meet federal, state, and local safety codes and regulations, and vendors must provide firm, fixed pricing covering all labor, materials, transportation, handling, and delivery costs. Quoters must submit sealed bids by April 29, 2021, at 4:00 p.m. local time via fax or email to the designated Purchasing Department contact using the provided response form signed by an authorized company representative. Delivery must occur at Palm Beach County Fire Rescue, 2601 Vista Parkway, Bay 72, West Palm Beach, Florida, on an F.O.B. destination basis within a specified number of calendar days after order issuance. Award will be made on an all-or-none basis to the lowest responsive and responsible quoter, with pricing remaining firm for 90 days from submission and throughout the contract term.

No specific set-aside designations or disadvantaged enterprise restrictions are identified in this solicitation. Vendors must register with Palm Beach County's Vendor Self Service system and comply with federal requirements including debarment and suspension certification, drug-free workplace certification, E-Verify compliance, and criminal history record checks for certain facility access. No incumbent vendors or current contractors are referenced in the available documentation. The contract is contingent upon annual appropriation by the Board of County Commissioners for subsequent fiscal years, and the County reserves the right to accept or reject any or all quotes. Specific budget ranges or estimated award values are not disclosed in the solicitation materials.