Indirect Cost Analysis

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Finance, is requesting proposals for central services cost allocation plans and indirect cost rate proposals for fiscal years ending December 31, 2022, 2023, and 2024, with options for 2025 and 2026, under RFP #2026-RFP-171, with proposals due September 11, 2026 at 2:00 p.m. The City has established participation goals of 18% for MBEs, 7% for WBEs, 5% for veteran-owned businesses, and 3% for LGBTQIA+ businesses; a weighted 10% evaluation credit applies for good faith effort toward these categories.

The scope includes a full cost allocation plan, a Uniform Guidance cost allocation plan compliant with 2 CFR Part 200, indirect cost rate proposals, and a review of current costing methodologies. Deliverables must include detailed reports with recommendations for costing methodologies and bound and electronic copies of allocation plans and cost rate proposals for the Department of City Planning and Community Development. All working papers and reports must be retained for a minimum of three years and made available to the U.S. Department of Housing and Urban Development, the General Accounting Office, and other authorized parties.

Evaluation uses weighted scoring: firm qualifications and experience (15%), project team qualifications (15%), project approach and plan (30%), cost proposal (30%), and the 10% MBE/WBE/veteran/LGBTQIA+ good faith effort credit. Contract term is three years plus two optional one-year renewals, with anticipated award in September or October 2026. Prevailing wage requirements apply. A non-mandatory pre-proposal meeting is scheduled for August 14, 2026; written questions are due August 28, 2026 at 5:00 p.m. Proposals must be submitted electronically through the City's e-Procurement Portal and remain firm for 120 days from submission.