Independent Quality Management Services (iQMS) for Alert IIS Replacement

The Oregon Health Authority (OHA) is seeking Independent Quality Management Services (iQMS) for the ALERT Immunization Information System (IIS) Replacement Project through a Request for Quotes (RFQ) issued on February 27, 2025, with quotes due by March 20, 2025, at 4:00 PM PT. The procurement targets pre-qualified consultants to provide comprehensive quality assurance and management services for replacing the existing immunization database platform. Key deliverables include risk assessments, quality management plans, quality control reviews, quarterly status reports, and potentially independent system testing, following Project Management Institute (PMI) standards and ISO 12207 guidelines. The project aims to modernize the current system with cloud-based technology, improved interoperability, consumer access portal, and enhanced features like school law functionality, IRIS integration, and tracking of Race, Ethnicity, Language, Disability (REALD) and Sexual Orientation and Gender Identity (SOGI) data elements. Evaluation will be based on a complex scoring system considering independence, approach, experience, personnel qualifications, and work examples, with a total possible score of 1,125 points across multiple pre-qualified consultants including Berry Dunn, Bluecrane, CSG Government Solutions, Gartner, and others.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. NTT Data, Inc. has been identified as the apparent successful awardee in a related intent to award letter. The current system is contracted with Gainwell Technologies, which expires on December 31, 2027, necessitating this replacement project. The total estimated budget for the project and five years of maintenance and operations is $10,000,000, with current funding sources including $130,000 from modernization funds, $100,000 from CARES COVID funds, and $975,000 from ALERT IIS donations. Additional funding is being explored through potential 90/10 CMS match funding and general funds. The new system must integrate with multiple partner systems, including CDC, other state IIS, Health Information Exchange (HIE), insurers, and other state databases, with a scheduled implementation by June 2029. The project will require complete data migration, system integration, and maintenance of all current system functionalities while adding modern technological capabilities like HL7 and FHIR compatibility.