Incontinence supplies, personal hygiene items & nutritional

Palm Beach County's Board of County Commissioners, Division of Senior Services, in conjunction with the Florida Department of Elder Affairs through the Area Agency on Aging of Palm Beach/Treasure Coast, Inc., issued Invitation for Bid #18-007/HS for the procurement of incontinence supplies, personal hygiene items, and nutritional supplements with direct delivery to client homes throughout Palm Beach County including the Glades. The solicitation encompasses 58 line items in Lot 1 (incontinence supplies and personal hygiene items) and 7 line items in Lot 2 (nutritional supplements), with estimated annual quantities ranging from 100 units to 90,000 units per item. Deliverables include a comprehensive range of adult incontinence products, protective underwear, pads, liners, personal care items such as wipes and cleansing products, and nutritional supplements including fortified shakes and puddings. Key objectives include ensuring consistent product availability and timely delivery to vulnerable populations requiring these essential supplies. Bidders must demonstrate capability to supply FDA-compliant products meeting state and federal regulatory requirements, maintain adequate inventory levels, and deliver within 14 calendar days of service authorization (48 hours for high-risk referrals) with firm, fixed unit prices quoted on an "each" basis. The non-mandatory pre-bid conference was scheduled for November 9, 2017, at 2:00 PM at the Palm Beach County Purchasing Department, with bid submissions due on November 30, 2017, at 4:00 PM. The successful bidder(s) will be awarded a 12-month term contract with the option to renew for four additional 12-month periods at the County's discretion, subject to appropriation of funds and mutual written agreement.

A minimum 15% Small Business Enterprise (SBE) participation goal applies to all solicitations, with scoring adjustments for bids between $1,000 and $1,000,000. The contract is governed by a Master Agreement dated July 1, 2015, and requires successful bidders to comply with federal regulations including background screening per Chapter 435, Florida Statutes, E-Verify requirements, the Byrd Anti-Lobbying Amendment, debarment certifications, and trafficking in persons compliance. Successful bidders must maintain Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. The County reserves the right to make multiple awards to responsive and responsible bidders meeting all requirements, with clients permitted to choose their preferred awardee from the list or defaulting to the lowest total bid if no preference is expressed. Delivery must occur on F.O.B. destination terms with direct delivery to client homes; items shall not be drop-shipped. The contract is funded through federal dollars via the Department of Elder Affairs, though specific budget ranges or award values were not detailed in the available solicitation materials.