Incontence supplies, personal hygiene items & nutritional

Palm Beach County Purchasing Department, in conjunction with the Florida Department of Elder Affairs through the Area Agency on Aging of Palm Beach/Treasure Coast, Inc., issued Invitation for Bid #18-007R/HS seeking qualified vendors to supply incontinence supplies, personal hygiene items, and nutritional supplements for direct delivery to client homes throughout Palm Beach County and the Glades. The solicitation encompasses two lots: Lot #1 includes 58 line items covering protective underwear in various sizes and absorbency levels for men, women, and unisex populations, absorbent incontinence pads, underpads, cleansing wipes, perineal wash, body wash, body powder, skin creams, barrier creams, and latex and latex-free gloves in multiple sizes; Lot #2 includes seven line items for nutritional supplements available in regular, plus, diabetic, lactose-free, dialysis, and renal formulations, with estimated annual quantities totaling approximately 272,660 units across both lots. Bids were due February 8, 2018, at 4:00 p.m., with a non-mandatory pre-bid conference held on January 31, 2018, at 2:00 p.m. The contract term is twelve months or until the estimated amount is expended, with the option to renew for four additional twelve-month periods. Vendors must submit pricing on an "each" basis with single, fixed unit prices, maintain a minimum shelf life of six months from delivery date, and deliver all items within fourteen calendar days of service authorization, except high-risk referrals requiring forty-eight-hour delivery; vendors must maintain seven-day-per-week staff availability and provide F.O.B. destination delivery with direct placement to client homes, prohibiting drop-shipping. Evaluation criteria include competitive pricing, compliance with product specifications, and the ability to meet delivery timeframes and staffing requirements.

Palm Beach County reserves the right to make multiple awards, allowing clients to select their preferred awardee(s), with case managers using the lowest-cost awardee when no client preference exists. The solicitation includes a Small Business Enterprise (SBE) participation goal of a minimum of 15 percent, with award preference given to responsive SBE bidders if their bids do not exceed the low bid by more than 10 percent for awards under $1 million or $100,000 plus 3 percent for awards exceeding $1 million. Successful bidders must comply with federal funding requirements governed by the Master Agreement between Palm Beach County and the Florida Department of Elder Affairs, including Level 2 background screening per Chapter 435, F.S., E-Verify system utilization, civil rights compliance, HIPAA compliance where applicable, and comprehensive audit and record-retention requirements for six years. Contractors must maintain Commercial General Liability insurance of at least $500,000, Business Auto Liability insurance of at least $500,000, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440. While no incumbent vendors or specific budget ranges are identified in the available documentation, the estimated annual quantities of approximately 272,660 units across both lots provide a basis for evaluating potential contract value, and funding derives from a combination of state agency budgets and federal appropriations allocated through the Department of Elder Affairs.