Incinerator for Disposal of Wildlife Carcasses

The Commonwealth of Kentucky, through the Department of Fish & Wildlife Resources, issued a Request for Quotation (RFQ) on December 8, 2020, for the procurement of a single incinerator system designed for the disposal of wildlife carcasses to be delivered to Elliott County. The solicitation seeks one unit of a Burn Easy Model 367-2W Heat Lined Incinerator with Model 20 Afterburner or an approved equal, featuring specific technical specifications including a 36-inch diameter by 7-foot length chamber with 700-pound load capacity, diesel-fired fuel type, minimum burn temperature of 1,325 to 1,400 degrees Fahrenheit, 75-pound-per-hour burn rate, a digital controller with adjustable timer, and a single winched door measuring 22 inches by 54 inches with refractory-lined construction and replaceable blocks. The RFQ closing date was December 17, 2020, at 1:30 PM Eastern Time, with delivery required by February 12, 2021, to the Kentucky Department of Fish & Wildlife Resources in Frankfort, Kentucky. Vendors' written questions were due by December 10, 2020, at 10:00 AM Eastern Time. The award will be made on a best value basis using a ranking approach allocating 90 points to price and 10 points for delivery time, measured in working days, for a total of 100 points, with the lowest-priced bidder receiving the maximum 90 points and other bidders scored proportionally. Bidders proposing alternate brands or specifications must submit descriptive literature for equality verification, and all responses must be submitted electronically through the Kentucky Vendor Self Service platform; paper bids are not acceptable.

The procurement includes reciprocal preference provisions for Kentucky resident bidders and qualified bidder designations for Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit agencies, which are eligible for preferences of 20 percent or 15 percent of maximum points respectively. All vendors must be registered in the Commonwealth eProcurement System prior to submission and must comply with multiple state statutory requirements, including certification through the Annual Affidavit for Bidders, Offerors and Contractors covering campaign finance laws, tax registration and obligations, boycott prohibitions, and restrictions on certain business practices. Quoted prices must exclude federal excise tax and Kentucky sales or use tax and shall be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with pricing remaining valid for a minimum of 60 calendar days after the quote due date. The solicitation documents do not identify any incumbent vendors or current contractors, nor do they specify an award value or budget range for the procurement. Interested vendors were directed to contact Keith Srutowski at 502-564-7007 for any inquiries regarding the solicitation.