Incident Command and Control Simulation Training System

Brunswick Community College in North Carolina is issuing Invitation for Bid/Request for Quote (IFB/RFQ) No. 81-04302026 to procure a turnkey incident command and control simulation training system designed for multi-discipline public safety training. The system must include a minimum of one instructor control station with mouse and keyboard, one participant workstation with expandable capacity for additional participants, a display system with ceiling-mounted projector and screen, surround sound audio capabilities, and trainee input/control devices (hand-controller/joypad). The procured system must contain a minimum of 20 fire-specific scenarios and 20 multi-discipline scenarios covering EMS, Fire, Law Enforcement, and Emergency Operations Center functions, with scenario customization and after-action review capabilities. All proposed equipment must be warranted as new with minimum 12-month warranty coverage including defective parts, labor, freight, and technician travel costs. Delivery and installation must be completed by June 26, 2026, at 5:00 PM Eastern Standard Time to 50 College Road NE, Bolivia, North Carolina 28422. The bid opening is scheduled for Friday, May 15, 2026, at 11:00 AM Eastern Standard Time, with vendor questions due by Wednesday, May 6, 2026, at 5:00 PM Eastern Time. Award determination will be based on Best Value Analysis/Lowest Price Technically Acceptable Source Selection methodology in accordance with North Carolina General Statutes, requiring vendors to submit comprehensive technical documentation, security compliance documentation including a Vendor Readiness Assessment Report, enterprise architecture diagrams, and a detailed solution roadmap addressing vision, functionality, timeline, and customer feedback incorporation.

The solicitation is open to all qualified vendors, with special encouragement for Historically Underutilized Businesses (HUBs) to participate. Vendors must complete E-Verify certification, provide disclosure statements regarding offshore work locations, and comply with North Carolina's statewide data classification and handling policies for internal-level data. All proposals must be submitted electronically via the State's electronic Vendor Portal in PDF, JPEG, or PNG format with file names beginning with the vendor's name. The contract will be conducted through the State's electronic procurement system with a 1.75% transaction fee applied to all purchase orders. No incumbent vendors or current contractors are listed in the solicitation documentation, nor is any existing infrastructure or technology requiring integration specified. The solicitation does not provide an explicit budget range or award value; pricing is requested as part of the bid response process for competitive evaluation.