In-situ raman spectrometer(UW-MAD)[20-0097]

The University of Wisconsin-Madison, through its Purchasing Services department, is seeking bids for an in-situ Raman spectrometer system for the Department of Engineering Physics. The procurement is specifically for a specialized scientific instrument designed to characterize oxides formed during high-temperature and high-pressure corrosion processes, with precise technical requirements including compatibility with a 4-liter autoclave operating at 18 MPa and 320C with a sapphire window. Bidders must be original manufacturers, authorized distributors, or manufacturer-authorized dealers with a minimum of three years of experience providing spectrometer items or services, and must submit three client references from comparable institutions within the past three years. The bid was issued on May 21, 2020, with written questions due by May 29, 2020, and final bids due by June 8, 2020, at 2:00 p.m. CDT. The University reserves the right to require oral presentations, product demonstrations, and vendor site visits, and will award the contract based on the lowest extended net total bid judged to be in the best interest of the institution. Acceptance testing will occur within 30 days of installation, with the warranty period commencing following successful acceptance. Bid prices must be submitted on an F.O.B. Destination Installed basis, including all packing, freight, insurance, setup, instruction, and operation manual charges.

The procurement strongly encourages participation from Wisconsin-certified Minority Business Enterprises (with a 5% goal), Woman-Owned Businesses, and Disabled Veteran-Owned Businesses (with a 1% goal) for subcontracting. Contractors must certify they are not engaged in a boycott of the State of Israel and are not debarred from federal contracting. The successful vendor must maintain the manufacturer's standard warranty, provide unlimited call-back maintenance service during normal business hours, ensure replacement parts are available within five days, and complete all maintenance or repair services within two weeks of initial request. Payment terms are net 30 days following equipment acceptance. While no specific budget range was disclosed, the procurement involves a sophisticated scientific instrument with complex technical specifications, suggesting a potentially significant investment. The University will conduct a fair price analysis and may require additional documentation such as published price lists or previous buyer information to validate pricing.