In-Situ Branded Water Monitoring Products and Service

Sarasota County is pursuing a sole source procurement for In-Situ branded water monitoring products and services, specifically targeting water level measurement transducers and telemetry units for the Bee Ridge Landfill's monitoring systems. The procurement is focused on as-needed purchases of water level measurement equipment, replacements, diagnostic services, and repairs for existing piezometers and monitoring wells. The solicitation was released on October 20, 2023, with a critical deadline for questions on October 24, 2023, at 3:00 pm, and a final response deadline on October 25, 2023, at 5:00 pm. All responses must be submitted electronically through https://secure.procurenow.com/portal/scgov. The county has explicitly stated that if other vendors can demonstrate the ability to supply equivalent products or services, they may cancel the sole source procurement and initiate a competitive solicitation. In-Situ, Inc. is positioned as the sole manufacturer of their branded water monitoring hardware and software, with the unique capability to complete repairs and service on their specific equipment.

The procurement does not explicitly outline set-aside designations or restrictions for specific enterprise types. In-Situ, Inc. is the incumbent and proposed sole vendor for this contract, which will cover a one-year period from November 19, 2023, to November 18, 2024. The total estimated expenditure for the fiscal year is $35,000, which falls within procurement guidelines for sole source authorizations between $50,001 and $100,000. The contract includes provisions for calibration testing of transducers to ensure accurate water level readings for monthly Hydraulic Gradient Reports submitted to the Florida Department of Environmental Protection. Vendors must confirm employment eligibility through E-Verify and comply with local, state, and federal regulations. The county is exempt from paying state and local taxes for direct payments, and the procurement remains contingent on the availability of lawfully budgeted and appropriated funds. The existing infrastructure involves water monitoring equipment at the Bee Ridge Landfill, with the procurement aimed at maintaining and potentially expanding the current monitoring capabilities.