In-home services, term contract

Palm Beach County Board of County Commissioners' Division of Senior Services has issued an Invitation for Bid (IFB #F22-075/JM) for in-home services on a term contract basis to serve functionally impaired seniors throughout the county. The procurement seeks qualified vendors to provide nine service types: personal care, respite care, homemaker services, companionship, chore, enhanced chore, medication management, gerontological counseling, and mental health/screening counseling across three geographic lots (Countywide, Glades Area, and North Palm Beach County). Services must be available seven days per week between 7:00 a.m. and 7:00 p.m., with capability for evening and weekend provision, and bidders must submit firm, fixed hourly rates for each service type across all three lots and five contract years. Successful vendors must maintain current Florida home health agency or nurse registry licenses, meet background screening requirements per Florida Statutes Chapter 400, provide comprehensive insurance coverage (commercial general liability of $500,000 and professional liability of $1,000,000), and demonstrate ability to initiate services within three working days (or forty-eight hours for high-risk referrals). The bid submission deadline is July 28, 2022, at 4:00 p.m. Local Time, with a non-mandatory pre-bid conference scheduled for July 12, 2022, at 10:00 a.m. at the Palm Beach County Purchasing Department. The county anticipates awarding the contract to a minimum of four responsive and responsible bidders, who will be placed on a preferred provider list from which clients may select their service provider.

The initial contract term is twelve months with four optional renewal periods of twelve months each, contingent upon mutual written agreement and appropriation of funds by the Board of County Commissioners. Funding for this procurement derives from federal dollars through the Older Americans Act Title III and state funds through Community Care for the Elderly (CCE), Alzheimer's Disease Initiative (ADI), and Home Care for the Elderly (HCE) programs administered through the Area Agency on Aging. The anticipated contract value for the twelve-month initial term is $6,797,373, with all services billed at the same hourly rate with no overtime or holiday compensation. No specific set-aside designations or restrictions limiting the types of organizations that can respond have been identified in the solicitation documents. No incumbent vendors, current contractors, or existing infrastructure or technology integration requirements have been noted in the available documentation.