Impact windows, purchase and delivery of, one-time purchase

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation (RFQ) #051821-265/CR on June 14, 2021, for the one-time purchase and delivery of 14 impact windows. The solicitation seeks firm, fixed pricing for four line items: nine windows measuring 36 3/4" x 49 3/4" with Low E 5/16" bronze impact glass and bronze frames; three windows measuring 36 7/8" x 38" with identical specifications; one window measuring 72 7/8" x 49 3/4" with an XO roller and screen slider on the left; and one window measuring 72 7/8" x 49 3/4" with an OX slider and screen slider on the right. All windows must be PGT Winguard Impact Windows or an approved equal product. Quotations were due by July 6, 2021, at 4:00 p.m. Palm Beach County time, with submissions accepted via fax or email. The successful quoter is responsible for delivery between 7:00 a.m. and 2:30 p.m., Monday through Friday (excluding 12:00 p.m. to 1:00 p.m.), to the location specified on the purchase order. Pricing must remain firm for 90 days from the opening date and include all supervision, labor, equipment, materials, transportation, freight, and delivery charges with the F.O.B. point at destination. Award will be made on an all-or-none basis, requiring quoters to provide pricing for all four items to be considered responsive. Vendors must maintain current business tax receipts, comply with all applicable state and federal laws, register in the County's Vendor Self Service (VSS) system, and submit drug-free workplace certifications and commercial non-discrimination certifications with their responses.

The procurement is subject to Palm Beach County's Commercial Non-Discrimination Policy, Equal Business Opportunity (EBO) Ordinance with potential small/minority/women-owned business (S/M/WBE) set-asides, and Local Preference Ordinance provisions offering up to 5% preference to local businesses with a permanent place of business in Palm Beach County or the Glades. The County is exempt from federal and state taxes and will make payment only upon receipt, acceptance, and proper invoicing of goods. The County reserves the right to conduct criminal history record checks on all unescorted delivery and service personnel accessing County facilities. No incumbent vendors, current contractors, or specific budget values are identified in the solicitation documents. Given the one-time purchase nature of this procurement and the standardized specifications for impact windows, no special infrastructure or technology integration requirements are noted.