IMLS Grant Project Graphic Designer

The Washington Office of the Secretary of State, specifically the Washington State Library (WSL), is issuing a Request for Qualifications and Quotations (RFQQ No. 25-02) to procure graphic design services for an Institute of Museum and Library Services (IMLS) National Leadership Grant project focusing on the Prison Libraries Performance Initiative (PLPI). The solicitation seeks a graphic designer with a minimum of 10 years of design experience and 5 years of explainer video development experience to expand upon existing brand assets and create additional graphic materials. Specific deliverables include developing new graphic design elements, iconography, and 2-3 explainer videos to support library services in correctional facilities across the United States. The mandatory preproposal conference is scheduled for December 11, 2024, with proposals due by 5:00 p.m. Pacific Time on December 23, 2024. The contract period will run from January 15, 2025, to April 30, 2025. Evaluation criteria will be comprehensive, with 140 points allocated to the Management Proposal, 50 points for the Cost Proposal, and 10 points for Executive Order 18-03 Evaluation Preference, totaling a possible 210 points.

The procurement includes preferences for small businesses and veteran-owned businesses, with priority given to the highest-ranked responsive and responsible proposer from these categories if qualifying proposals are submitted. Contractors must complete a detailed Contractor's Certification form verifying business status, compliance, and qualifications, including disclosure of organizational structure and business history. The contract requires specific insurance coverages, including commercial general liability ($1M per occurrence, $2M aggregate), workers' compensation, and professional liability insurance. The total contract value is estimated at less than $150,000, with a maximum cost cap of $60,000 for the term, funded entirely through the federal IMLS grant. Contractors must provide their own equipment and technology, including video conferencing capabilities, and will be required to use Adobe products for deliverables. All created materials will be owned by the State of Washington, and payment is contingent upon registration with the Statewide Payee Desk, with invoices to be paid within 30 days of receipt.