Imation 3590 Black Watch Tape

The State of Maine Division of Purchases is requesting quotations for 510 Imation 3590 "J" tape cartridges for IBM model 3590 256-track "E11" tape drives, with quotes due November 6, 2013 at 2:00 p.m. local time and delivery required by November 25, 2013 before 3:00 p.m. EST.

The tapes must be new, never previously formatted, and preformatted for 256-track drives with internal volume serial numbers 352000–352509 (inclusive). External labels matching internal labels must be affixed to each cartridge. All tapes must ship directly from the Imation warehouse as a single shipment to the Maine Data Center, and the vendor must call 207-624-7236 thirty minutes prior to delivery.

All pricing must be submitted as separate unit prices, inclusive of shipping and all trade or quantity discounts, and must exclude Federal and Maine State Sales and Use Taxes. Cash discounts for payments of 20 days or more will be considered in evaluation; discounts under 20 days will not factor into award decisions. Awards will be made to the lowest responsible bidder offering best value, with consideration given to quality, conformity to specifications, delivery dates, and overall economy. In the event of tie bids, preference will be given to in-state bidders or those offering commodities produced or manufactured in Maine.

Quotes must be submitted electronically; alternate bids and supporting documentation may be submitted via fax or mail prior to opening. Bidders must submit questions through the solicitation portal; responses will be posted in the same location and vendors are responsible for monitoring updates. The Division reserves the right to increase or decrease quantities by up to 10% and to reject any or all quotes. Contractors must furnish items exactly as specified and comply with the Maine Chemical Substance Identification Law by providing current material safety data sheets for any hazardous chemicals.