Imaging Spectrograph (UW-MAD)[18-0034]

The University of Wisconsin-Madison is seeking bids for the procurement of an Imaging Spectrograph through a Request for Bid (RFB) issued by its Purchasing Services Department, specifically for the Department of Engineering Physics. The solicitation was posted on December 12, 2017, with written questions due by December 15, 2017, and bids due by December 21, 2017, at 2:00 PM CST. The procurement requires bidders to submit comprehensive proposals for an imaging spectrograph to be delivered and installed at 1500 Engineering Drive in Madison, Wisconsin. The University reserves the right to require oral presentations, product demonstrations, and site visits to validate submitted information. Bidders must provide a comprehensive package including delivery, installation, packing, freight, insurance, setup, instruction, and operation manuals, with the University serving as the importer of record for custom charges. Award will be determined based on the lowest extended net total bid that best serves the University's interests, with a bid price and terms firm for sixty days from the bid opening date.

The solicitation includes provisions for Certified Minority Business Enterprise (MBE) and Disabled Veteran-Owned Business (DVB) firms, offering a potential preference if their qualified bid is not more than 5% higher than the apparent low bid. Contractors must provide manufacturer-standard warranty and maintain specified insurance coverage, with the University listed as an additional insured. Performance requirements include a 72-hour service response time and five-day parts replacement availability. Payment terms are set at Net 30 days following University acceptance of the item. While no specific budget range is explicitly stated, the procurement allows for potential GSA pricing if bidders hold relevant GSA contracts. The contract does not specify a precise award date but indicates that awards will be made as soon as possible after the bid opening. Bidders are expected to fully comply with all specified technical, logistical, and administrative requirements to be considered for the contract.