IFPQ *Certified SB/MB/SB-PW or DVBE Only* Weed Abatement in Marin, Napa, Solano, and Sonoma Counties

The California Department of Transportation (Caltrans) has issued an Invitation for Price Quote (IFPQ) for on-call weed abatement services across Marin, Napa, Solano, and Sonoma Counties. The procurement seeks a contractor to provide comprehensive weed management services, including tractor disking, tractor mowing, hand mowing, weed eating/trimming, and erosion control through fiber roll and sandbag installation. Contractors must deliver services during standard business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), with the ability to perform non-routine work outside these times, including state holidays. Work assignments will be issued through written Service Requests, with routine tasks expected to be completed within five working days and non-routine tasks within 24 hours to two business days. The contract is set to commence on January 15, 2026, or upon Department of General Services approval, and will expire on July 15, 2027. Bidders must submit price quotes by January 22, 2025, at 2:00 p.m. Pacific Time, with written questions due by January 13, 2025. Contractors must possess a valid Department of Industrial Relations registration and comply with all applicable state, federal, county, and local laws and ordinances.

The solicitation is exclusively reserved for certified Small Businesses (SB), Micro Businesses (MB), or Disabled Veteran Business Enterprises (DVBE), with an estimated contract value between $5,000 and $250,000. Bids exceeding $250,000 will be automatically rejected as non-responsive. Prevailing wage requirements apply if the total bid amount exceeds $15,000. The pricing structure includes ten line items with estimated quantities for various weed abatement services, requiring bidders to provide unit prices for both routine and non-routine work. Caltrans requires at least two qualifying price quotes before making an award. Successful bidders must provide comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation with statutory limits. Required submission documents include the Price Quote Proposal, Bid/Bidder Certification Sheet, California Civil Rights Laws Certification, and Darfur Contracting Act Certification. While no incumbent vendors are specified, the contract represents a significant opportunity for qualified small businesses and disabled veteran-owned enterprises to provide essential vegetation management services for Caltrans.