IFPQ 12A2367 Stationary Standby Generator Services, Orange County

The California Department of Transportation (Caltrans) has issued Invitation for Price Quote (IFPQ) 12A2367 for stationary standby generator services across Orange County, seeking contractors to service 10 maintenance stations throughout the region. The procured services encompass general and preventive maintenance, inspections, diagnosis, testing, troubleshooting, installation of parts, electrical components, and repairs for stationary standby generators. Deliverables include semi-annual preventive maintenance (30 services), annual preventive maintenance with load bank testing (30 services), three-year cooling system services (9 services), battery replacements for Group 31 and Group 34 batteries (10 and 3 replacements respectively), fuel treatment maintenance/fuel polishing (9 services), and non-routine repairs estimated at 50 hours. Contractors must maintain a current and valid C-10 Electrical Contractor license issued by the California Contractors State Licensing Board, be registered with the Department of Industrial Relations, and carry workers' compensation insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for general liability, plus pollution liability coverage of $1,000,000 per incident and $2,000,000 annual aggregate. Routine services are to be provided during normal business hours Monday through Friday from 6:00 a.m. to 3:30 p.m., excluding state holidays, while non-routine services are available on days and times specified by Caltrans. The solicitation timeline requires written questions by April 9, 2026 at 2:00 p.m. Pacific Time, with price quotes due by April 16, 2026 at 2:00 p.m., an estimated award date of April 23, 2026, and a contract period commencing May 1, 2026 through April 30, 2029. The evaluation criteria prioritizes the responsible bidder submitting the lowest responsive price quote, with prevailing wage requirements applicable if the total bid amount exceeds $15,000.

This solicitation is restricted exclusively to certified Small Businesses (SBs), Micro Businesses (MBs), Small Businesses for the purpose of public works (SB-PW), or Disabled Veteran Business Enterprises (DVBEs) pursuant to Government Code Section 14838.7, and at least two price quotes from certified SB/MBs or DVBEs must be received before award can be made. Materials and parts for routine services are included in bid prices, while actual costs for pre-approved parts used in non-routine repair services are reimbursable up to a maximum of $7,500. Individual bid caps are set at $461,000, with a total price quote proposal cap of $484,000. Contractors must submit certified payroll records and comply with prevailing wage requirements for Orange County, with Caltrans verifying contractor licenses and DIR registration prior to award. No incumbent vendors or existing contractors are identified in the solicitation materials, and the estimated budget range is reflected in the individual and total bid caps of $461,000 and $484,000 respectively.