IFB#RW2537004 Cotton Pads, Cotton Bats, and Poly Fiber

The California Prison Industry Authority (CALPIA) has issued Invitation for Bid #RW2537004 for cotton pads, cotton battings, and poly fiber to be used in mattress production at Mule Creek State Prison in Ione, California. The procurement covers an estimated two-year requirement for specific materials, including 78" x 124" cotton pads weighing 26 lbs, cotton battings in two sizes (30" x 80" and 38" x 80"), and poly fiber bats. Bids are due on July 15, 2025, by 3:00 pm PST, with the initial order to be delivered within 30 days after notification and subsequent weekly truckload deliveries required to maintain production of 400 mattresses per day. The contract will be awarded on a best value basis, considering cost, performance, and contractor experience. Bidders must submit detailed documentation, including sample products with certified test reports, and comply with specific technical requirements such as fire retardant content, composition, and certification standards. Pricing will be firm for the first year, with potential adjustments thereafter based on documented changes to the contractor's material costs.

CALPIA does not grant preferences for small businesses, disabled veteran businesses, or other special designations in bid evaluations. The solicitation includes requirements for compliance with Executive Orders on Russia sanctions and generative AI disclosure. Contractors must meet various state regulations, including maintaining appropriate licenses, providing drug-free workplace environments, and adhering to sweatfree code of conduct standards. While no specific budget range is explicitly stated, the two-year contract with potential extension suggests a significant procurement value tied to ongoing mattress production needs. The contract covers materials for the Mattress Enterprise at Mule Creek State Prison, indicating a critical supply chain requirement for the California prison system. Bidders will need to demonstrate technical capabilities, material quality, and consistent delivery performance to be competitive in this procurement opportunity.