IFB#161144 Salt Pond Liner Replacement-Glade Hill

The Virginia Department of Transportation (VDOT) Salem District is soliciting bids for furnishing and installing a salt pond liner replacement at Glade Hill Area Headquarters, with bids due September 11, 2026 at 10:00 AM EDT and a mandatory pre-bid conference and site visit on August 28, 2026 at 9:00 AM. This solicitation carries a small-business set-aside: award priority applies to DSBSD-certified micro businesses or small businesses if bids are less than $10,000 and pricing is fair and reasonable; otherwise award priority extends to DSBSD-certified small businesses for bids not exceeding $100,000. If neither tier qualifies, the contract is awarded to the lowest responsive and responsible bidder of any size with fair and reasonable pricing.

The scope encompasses approximately 2,925 square feet at 5483 Colonial Turnpike, Glade Hill, VA 24091 in Floyd County. Work includes removal of existing fencing, utility locating, sawcutting and excavating a one-foot by one-foot anchor trench around the pond's perimeter, installation of a 60-mil geosynthetic membrane protection barrier liner over the existing asphalt liner, installation of a 60-mil HDPE geomembrane with thermally fused seams, backfilling the anchor trench, and replacing damaged fencing to a minimum 54-inch height with weather-treated posts. All debris must be removed from the site. Work must commence no later than 15 days after purchase order issuance and is restricted to VDOT normal business hours (7:00 AM to 3:00 PM, Monday through Friday) with no weekend, Sunday, or state-holiday work permitted.

The contract period runs from award through 90 days and is nonrenewable. Bid price must be firm fixed price on a per-lot basis, including all materials, shipping, labor, overhead, and installation costs with no extra charges. Contractor must carry workers' compensation per statutory requirements, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit if motor vehicles are used. Questions are due September 4, 2026 at 10:00 AM EDT. Mandatory attendance at the August 28 pre-bid conference and site visit is required for bid eligibility; prior July 20 site visit attendance does not satisfy this requirement. Bids must be submitted electronically via eVA with public bid opening at 10:30 AM EDT on September 11.