IFB159017 Electrical Services Lynchburg District

The Virginia Department of Transportation (VDOT) Lynchburg District is soliciting bids for electrical services through Invitation for Bids (IFB) 159017, which covers two distinct geographical lots: Lot 1 includes the City of Lynchburg and Campbell County, while Lot 2 encompasses Pittsylvania, Halifax, and Charlotte Counties. The procurement seeks a time and materials contract for on-call, as-needed electrical services, including furnishing, installing, replacing, repairing, relocating, servicing, maintaining, and upgrading various electrical systems and components at multiple VDOT facilities. Bidders must be licensed in Virginia as Class A, B, or C contractors and provide comprehensive electrical maintenance and installation services. A mandatory pre-bid conference was held on August 1, 2024, with bid submissions due by 1:00 PM EST on August 12, 2024, and a public bid opening scheduled for 2:00 PM EST the same day. The contract will be awarded to the lowest responsive and responsible bidder per lot, with the initial contract period to be determined at the time of award and potentially renewable for up to one year. Bid prices must be submitted as firm fixed unit prices, with material costs invoiced at the contractor's actual cost.

The solicitation includes a requirement for bidders to submit a Small Business Subcontracting Plan if they are not already a DSBSD-certified small business, indicating a preference for small, women-owned, and minority-owned business participation. There are no explicit set-aside designations or restrictions limiting participation beyond the standard contractor licensing requirements. The current incumbent vendor is not specifically identified in the documentation. VDOT reserves the right to add or remove sites within the awarded lots during the contract term, providing flexibility in service delivery. Payment will be made within 30 days of receipt of a valid invoice and verification of satisfactory work. The contract will cover electrical services across multiple county facilities, with pricing to be determined through the competitive bidding process. While specific budget ranges are not explicitly stated, the time and materials structure suggests the potential for significant variability in contract value based on actual service requirements and usage throughout the Lynchburg District.