IFB#157679 - Asphalt Patching

The Virginia Department of Transportation (VDOT) has issued Invitation for Bid (IFB) No. 157679 for asphalt patching services in Henry and Patrick Counties. The procurement seeks sealed bids from qualified contractors to perform asphalt patching and repair winter damage on primary and secondary roads on an as-needed basis. The contract will have an initial term of one year with two optional one-year renewals. Bidders must submit comprehensive unit pricing per ton of asphalt placed, which must include all associated labor, equipment, materials, traffic control, and incidental costs. The bid submission deadline is August 4, 2022, with a public bid opening scheduled for the same date. Contractors must complete an equipment information form detailing owned, rented, or planned equipment for performing the work, and must be prepared to respond within two business days to any VDOT requests for additional equipment information. Bidders will be evaluated based on their equipment capabilities, qualifications, and compliance with the solicitation's administrative requirements.

The solicitation includes a Small Business Subcontracting Plan requirement and actively encourages participation from DSBSD-certified small businesses, with specific emphasis on women-owned and minority-owned enterprises. While no specific budget range was disclosed, the contract will be structured with firm unit pricing, suggesting flexibility in potential contract value based on actual patching requirements. VDOT will make payments within 30 days of receiving a valid invoice and verifying satisfactory work completion. Notably, the original solicitation was subsequently issued a "Notice of No Award," indicating the potential for future re-solicitation of these services. Prospective bidders must be registered with the State Corporation Commission and provide normal and emergency contact information. The procurement also includes specific requirements regarding equipment usage on "code red ozone days" in certain Virginia jurisdictions, demonstrating additional environmental and operational considerations for potential contractors.