IFB#001-0-2027/KG Custodial & Janitoral Supplies

Newport News Public Schools is requesting bids for custodial and janitorial supplies under IFB #001-0-2027/KG, with bids due October 2, 2026 at 11:00 AM EST via eVA and a non-mandatory pre-bid conference scheduled for September 15, 2026 at 11:00 AM EST via Zoom.

The scope covers 153 line items including vomit absorbents, spray bottles, brooms, brushes, cleaning solutions, dispensers, dusters, feminine hygiene products, floor finish and pads, dust mops, floor restorers and strippers, gloves, ice melt products, laundry detergent, trash liners, microfiber towels, mop buckets and wringers, mop handles and heads, pails, rags, squeegees, toilet seat covers and tissue, towels, waste baskets and trash containers, wipers, and portable dispensing units for Diversey chemicals. Estimated quantities vary across line items. The contractor must establish warehousing and distribution capabilities for weekly delivery to all Newport News school sites between 8:00 AM and 3:30 PM with a required 48-hour delivery time and minimum 95 percent fill rate. The contractor must provide online ordering, phone, and fax ordering options; maintain sufficient stock; supply tandem Cascades paper towel dispensers, toilet tissue dispensers, and Kutol soap dispensers at no charge; and exchange damaged or incorrect items within ten days.

The contract term is one year with five successive one-year renewal options. All pricing must be submitted as firm fixed unit prices with all delivery charges included; no price adjustments are permitted during the contract term except upon mutual agreement for renewals subject to CPI limitations. NNPS will award on an all-or-none basis to the lowest overall bid total from a responsive and responsible bidder.

The contractor must furnish certificates of insurance including workers' compensation (statutory), automobile liability ($1,000,000), commercial general liability ($1,000,000), and umbrella coverage ($5,000,000). Bidders must provide references from at least three customers served within the last three years and complete debarment, Virginia Code 22.1-296.1 student-contact compliance, and W-9 certifications. Written questions are due September 21, 2026 at 11:00 AM EDT. Payment is made within thirty days of receipt of a correct invoice via electronic funds transfer.