IFB_65-3000012502

The University of North Carolina at Chapel Hill's Procurement Services has issued an Invitation for Bid (IFB #3000012502) for temperature monitoring services targeting over 500 freezers and liquid nitrogen (LN2) tanks across the university's central campus. The procurement seeks comprehensive temperature monitoring capabilities down to -80 degrees Celsius, with critical requirements including annual NIST or ISO 17025 calibration certification, ongoing maintenance, and a sophisticated software system capable of deviation reporting and customizable monitoring parameters. Key technical specifications mandate that monitoring equipment must not operate in the 2.4GHz, 5GHz, or 6GHz wireless spectrums. The bid was released on September 25, 2025, with written questions due by September 30, 2025, at 3:00 PM EST, and final bid submissions required by October 6, 2025, at 3:00 PM EST. Evaluation criteria will focus on the lowest responsive bid meeting all specified technical requirements, with the university reserving the right to award to a single or multiple vendors based on the most advantageous proposal.

The solicitation does not explicitly outline specific set-aside designations or restrictions on responding organizations, though there is a potential price-matching opportunity for North Carolina resident vendors. The procurement targets comprehensive pricing that includes installation options (potentially allowing self-installation), annual infrastructure costs, and maintenance services. While no incumbent vendor is directly identified, the bid emphasizes the need to establish monitoring services before November 1st, coinciding with the closure of an existing alarm shop. The university has not publicly disclosed a specific budget range or award value for this contract. Prospective bidders should note that no mandatory pre-bid site visit is required, and the university maintains flexibility in the procurement process, including the potential to cancel the IFB if deemed most advantageous to the institution.