IFB Trash Hauling and Disposal Services, Ventura County

The California Department of Transportation (Caltrans) is issuing an Invitation for Bid (IFB) for trash hauling and disposal services at the Ventura Maintenance Station located at 301 West Front Street, Ventura, California. The procurement seeks on-call, as-needed trash collection, hauling, and disposal services for two 40-cubic yard roll-off bins and two 10-cubic yard roll-off bins, with all labor, equipment, travel, and associated costs included in the bid price. Minimum service requirements include one pickup per week for each bin size during regular business hours (7:30 a.m. to 4:00 p.m., Monday through Friday, excluding state holidays), with potential on-call services outside normal hours available at the contract manager's discretion. Bidders must possess a current and valid California Motor Carrier Permit from the California Department of Motor Vehicles at the time of bid submittal and throughout the three-year contract term. The written question deadline is May 4, 2026, with bids due by May 12, 2026, at 2:00 p.m. Pacific Time and bid opening scheduled for 2:30 p.m. the same day via teleconference. The estimated contract commencement date is June 1, 2026, with expiration on May 31, 2029, and the estimated award date is May 26, 2026. Bid pricing must encompass all labor, equipment, travel, taxes, and disposal costs with a maximum allowable expenditure of $1,000 for approved dumpsite overage charges when bins exceed the nine-ton legal weight limit, and the contract will be awarded to the lowest responsive and responsible bidder meeting all specifications.

This procurement includes a five percent Small Business (SB) or Micro Business (MB) preference for certified entities with a maximum preference amount of $50,000 per bid, as well as a five percent Disabled Veteran Business Enterprise (DVBE) incentive capped at $100,000 for all combined incentives and preferences. No subcontracting is permitted under this agreement. The contractor must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 combined single limit, and workers' compensation coverage. Compliance with Senate Bill 1383 regarding organic waste recycling and all applicable state and local waste disposal laws is mandatory. While no incumbent vendor information is provided in the solicitation documents, the specific bin configuration and facility location represent existing infrastructure that contractors must accommodate. The contract budget or estimated value is not explicitly stated in the available solicitation materials, though the three-year service period and the capped dumpsite overage allowance of $1,000 suggest moderate contract value.