IFB Synthetic Flooring Services in San Bernardino County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts has issued Invitation for Bid (IFB) #08A3943 for synthetic flooring services at the Inland Empire Transportation Management Center (IETMC) located at 13892 Victoria Street, Fontana, California, within San Bernardino County. The procurement involves comprehensive restoration and maintenance of synthetic resilient flooring, including cleaning, repairing, patching, refilling, replacing, and sealing work on approximately 2,100 square feet of rubberized flooring. Specific deliverables include addressing large holes ranging from one-quarter inch to five inches in diameter on multiple sides of the facility, repairing approximately 95 linear feet of separated or sunken flooring sections, pressure washing the existing rubberized surface, applying color-matched EPDM rubber and polyurethane materials, and sealing the entire flooring system with a green or LEED-approved waterproofing polyurethane coating. The contractor must possess either a C-15 (Flooring and Floor Covering Contractor) or C-61/D-12 (Synthetic Products Contractor) license from the California Contractors State License Board and maintain current registration with the Department of Industrial Relations. The contract term runs from April 1, 2026 through March 31, 2027, with services performed during normal business hours Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding state holidays. An optional site inspection is scheduled for January 22, 2026 at 10:00 a.m., written questions must be submitted by January 23, 2026, bids are due February 3, 2026 at 2:00 p.m. Pacific Time with bid opening at 2:30 p.m. the same day, and the estimated award date is February 19, 2026.

Caltrans offers a five percent small business preference to certified small businesses, micro-businesses, or small businesses for public works, as well as a Disabled Veteran Business Enterprise (DVBE) incentive program with a combined incentive and preference dollar cap of $100,000, with an encouraged 25 percent small business participation goal established by Executive Order S-02-06. The total bid proposal cannot exceed $461,000.00, with bids exceeding this amount deemed non-responsive and rejected; prevailing wage requirements apply if the total bid amount exceeds $15,000. A payment bond equal to 100 percent of the contract amount is required prior to work commencement if the contract exceeds $25,000. Insurance requirements include commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 combined single limit, and statutory workers' compensation insurance with $1,000,000 employer's liability coverage. The contractor must provide certified payroll records with each invoice, comply with all applicable state labor laws and apprenticeship requirements, assume all risks related to environmental health hazards and property damage, and provide a one-year warranty against defects and deficient workmanship upon completion.