IFB Sump Pump Maintenance in Los Angeles County

The California Department of Transportation (Caltrans) is conducting an Invitation for Bid (IFB) for comprehensive sump pump maintenance services in Los Angeles County, specifically serving the Caltrans District 7 facility located at 100 S. Main Street, Los Angeles, CA 90012. The procurement encompasses maintenance services for six sump/sewage pumps, motors, and associated components, with deliverables including initial inspection and testing (one-time), annual preventative maintenance, semi-annual routine maintenance (six instances annually), annual diagnostic and functional testing, annual cleaning maintenance, and as-needed non-routine maintenance. The winning contractor must possess multiple required licenses and certifications including a valid C-36 (Plumbing Contractor) license, C-61/D-21 (Machinery and Pumps Contractor) license, Wastewater Operator Certificate, Cal/OSHA permit, Qualified SWPPP Developer and Practitioner Certificates, Hazardous Materials Registration, and Motor Carrier Permit. The procurement timeline includes an optional site inspection on April 21, 2026, at 10:00 a.m., with written questions due by April 22, 2026, and bids due by April 28, 2026, at 2:00 p.m., followed by bid opening at 2:30 p.m. the same day. The estimated award date is May 12, 2026, with the three-year agreement term commencing June 1, 2026, and expiring May 31, 2029. The total bid proposal must not exceed $484,000.00, with all bid rates including employer payments, insurance premiums, taxes, and other associated costs.

This procurement includes a five percent (5%) Small Business preference for certified small businesses, micro businesses, or small businesses for public works, with a maximum preference amount of $50,000, and a five percent (5%) Disabled Veteran Business Enterprise (DVBE) incentive for verified DVBE participation at one hundred percent utilization. State General Prevailing Wage Rates for Los Angeles County apply to this solicitation, with prevailing wages required when the total bid amount exceeds $15,000. The winning bidder must provide comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation with Employer's Liability ($1,000,000), and Pollution Liability ($1,000,000 per incident/$2,000,000 annual aggregate). If any individual Service Request price exceeds $25,000, a Payment Bond for one hundred percent (100%) of that Service Request price is required prior to work commencement. Subcontracting is not permitted under this agreement, meaning the awarded contractor must perform all work directly. No incumbent vendors or current contractors are identified in the solicitation documentation.