IFB Stationary Standby Diesel Generator Services, Orange County

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for stationary standby diesel generator maintenance services across multiple jurisdictions in Orange County, including Orange Blossom CDP, Orange County, Orange City, Orange Cove City, and Orangevale CDP. The procurement seeks a contractor to provide comprehensive generator maintenance services, encompassing semi-annual preventive maintenance, annual preventive maintenance with load bank testing, troubleshooting, repairs, and parts replacement for generators at ten maintenance stations. The scope of work requires the selected contractor to furnish all necessary labor, tools, materials, vehicles, and equipment to perform these services. Specific deliverables include 30 semi-annual preventive maintenance services, 30 annual preventive maintenance services with load bank testing, 110 hours of non-routine service repairs, nine three-year coolant system services, ten Group 31 battery replacements, and three Group 34 battery replacements. Key deadlines include a written question submission deadline of December 4, 2025, and bid submittal due by 2:00 p.m. Pacific Time on December 11, 2025, with bid opening at 2:30 p.m. the same day. The proposed award date is estimated for December 18, 2025, with the agreement set to commence on March 1, 2026, and expire on February 28, 2029.

The contract includes several important set-aside and qualification requirements for potential bidders. Contractors must be either a Class A General Engineering Contractor or C-10 Electrical Contractor licensed by the California Contractors State Licensing Board and maintain current Department of Industrial Relations registration. A three percent (3%) Disabled Veteran Business Enterprise (DVBE) participation requirement is mandated, with a five percent (5%) Small Business (SB) preference available for certified SB, Micro Business (MB), or SB-PW contractors. The total bid proposal has a maximum limit of $461,000.00, with a $10,000.00 cap on materials, supplies, parts, fees, and permits. Contractors must provide substantial insurance coverage, including $1,000,000 per occurrence commercial general liability insurance, $1,000,000 combined single limit automobile liability insurance, workers' compensation with $1,000,000 employer's liability limits, and $1,000,000 pollution liability insurance. Payment bonds equal to 100% of the Service Request price are required for service requests exceeding $25,000. Prevailing wages apply to this public works contract, as the estimated total bid amount exceeds $15,000, and Caltrans will verify contractor licensing, Department of Industrial Relations registration, and DVBE participation prior to award.