IFB Security Lobby Turnstiles and Gate Barrier Arms Installation, Alameda County

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is issuing an Invitation for Bid (IFB) for security access control system installation services at the Caltrans District 4 Office located at 111 Grand Avenue, Oakland, California, within Alameda County and Alameda City. The procurement requires the contractor to furnish all labor, tools, equipment, parts, materials, supplies, travel, and incidentals necessary to install a closed-loop standalone access control system consisting of a six-lane turnstile system with three lanes on each side of the lobby security console connecting to high-rise and low-rise elevator vestibules, along with two automated gate barrier arms—one at the garage entrance and one at the garage exit ramp—complete with intercom systems and installation services. Qualified bidders must hold current California Contractors State License Board licenses including C-28 (Lock and Security Equipment Contractor), C-61/D28 (Doors, Gates, and Activating Devices Contractor), and C-10 (Electrical Contractor), or alternatively possess a B (General Building Contractor) license with appropriately licensed subcontractors, and must maintain valid Department of Industrial Relations registration. The project is estimated to commence on June 15, 2026, with a completion date of June 14, 2027, with work performed during normal business hours Monday through Friday from 6:00 a.m. to 6:00 p.m. and weekends as needed. Key deadlines include an optional site inspection on April 20, 2026, at 10:00 a.m., written questions due by April 21, 2026, at 3:00 p.m., and bids due on April 28, 2026, at 2:00 p.m., with bid opening at 2:30 p.m. the same day and a proposed award date of May 5, 2026. The maximum bid amount is $484,000.00, with any proposal exceeding this amount deemed non-responsive and rejected.

The IFB is subject to prevailing wage requirements if the total bid exceeds $15,000, and includes a Small Business (SB) participation goal of 25 percent with a five percent bid preference for certified Small Business or Micro Business bidders or those subcontracting 25 percent of net bid price to certified Small Businesses. A Disabled Veteran Business Enterprise (DVBE) incentive program applies with a maximum incentive cap of $100,000. Payment bond requirements apply if the bid exceeds $25,000, and comprehensive insurance coverage including general liability, automobile liability, and workers' compensation is required, with Caltrans named as additional insured. The contractor will be responsible for a one-year warranty period following contract completion, with all repairs and corrective work required within 72 hours of notification at no additional cost. The estimated contract value range is up to $484,000.00, representing the maximum allowable bid threshold for this installation project.