IFB #SD25-00047 Therapeutic Patient Care Equipment Rental Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) seek a contractor to provide Therapeutic Patient Care Equipment Rental Services through IFB #SD25-00047. The procurement encompasses 47 different types of therapeutic and medical equipment, including specialized mattresses, beds, infusion pumps, patient monitors, and mobility aids, with approximate quantities totaling hundreds of units to be deployed across 29 participating California correctional institutions. The contractor must provide 24/7 equipment delivery services with a maximum 24-hour response time, repair services during standard business hours (Monday through Friday, 8:00 AM to 4:00 PM), maintenance and safety inspections, and an online portal ordering system accessible by participating institutions. All labor, including travel and per diem, materials, non-consumable supplies, transportation, and equipment necessary to support these operations must be furnished by the contractor at no additional cost beyond the contracted rates. Required qualifications include three years of documented experience providing therapeutic patient care equipment rental services, a location within California, active business registration with the California Secretary of State (or valid business license for sole proprietorships), and three positive references from services provided over a minimum 12-month period within the last five years. The contract term runs from July 1, 2026, through June 30, 2029, with no renewal options. Critical deadlines include a bid submission deadline of Wednesday, June 3, 2026, at 2:00 PM, with public bid opening at 4:00 PM the same day; references will be contacted beginning June 3, 2026, with responses due by June 5, 2026; and a notice of intent to award is scheduled for June 5, 2026, with a proposed award date of June 15, 2026.

The procurement includes set-aside designations offering a five percent small business preference for certified Small Businesses (SB) and a Disabled Veteran Business Enterprise (DVBE) incentive of 1-5 percent based on confirmed participation. Prospective bidders must be certified as either SB or DVBE for the contract duration and maintain compliance with all applicable state and federal laws, including HIPAA requirements, bloodborne pathogen regulations, and tuberculosis testing requirements for staff accessing institutions. The contractor must also maintain commercial general liability insurance of not less than $1,000,000 per occurrence, automobile liability insurance of not less than $1,000,000 per accident, and workers' compensation insurance with limits of not less than $1,000,000. The state will award the contract to the lowest responsive, responsible bidder and reserves the right to reject all bids or terminate the contract with 30 days' written notice. Bidders must submit all required attachments in a single PDF document except the Rate Sheet, which must be submitted separately with daily rental rates for each equipment type; the total bid cost will be calculated by multiplying three-year equipment costs by three and adding reserves of $10,000 for state taxes, $10,000 for repair reserves, and $100,000 for lost equipment. No specific budget range or award value is disclosed in the solicitation documents, with pricing to be determined based on submitted rate sheets and bid evaluations.