IFB #SD25-00040 Therapeutic Patient Care Equipment Rental Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are soliciting bids through Invitation for Bid (IFB) #SD25-00040 for Therapeutic Patient Care Equipment Rental Services to be provided across 29 correctional institutions throughout California. The procurement encompasses 47 different types of therapeutic medical equipment including air flotation mattresses, bariatric equipment, infusion pumps, oxygen concentrators, patient lifts, and various mobility devices. The contractor must provide 24/7 rental services with equipment delivery response times not exceeding 24 hours from request submission, maintain an online portal ordering system standardized across all participating institutions, provide repair services during normal business hours (Monday-Friday, 8:00 AM to 4:00 PM), and replace or repair broken equipment within 24 hours of notification at no additional cost. Minimum qualifications require three years of experience in therapeutic patient care equipment rental services, a California location, current business registration or license, and three verifiable references for services provided over a minimum 12-month period within the last five years. The bid submission deadline is Wednesday, May 13, 2026, at 3:00 PM, with a public bid opening scheduled for Thursday, May 14, 2026, at 10:00 AM; references will be contacted on May 14, 2026, with responses due by May 18, 2026, and the Notice of Intent to Award is scheduled for May 18, 2026, with the proposed award date of May 26, 2026. The contract term runs from July 1, 2026, through June 30, 2029, with award made to the lowest responsive, responsible bidder, and all bids must be submitted electronically in a single PDF package with the Rate Sheet submitted separately.

This solicitation offers optional preferences for certified small businesses (5% preference), disabled veteran business enterprises (DVBE) with incentives ranging from 1% to 5% based on participation level, and Target Area Contract Preference Act (TACPA) preferences; mandatory DVBE participation goals have been waived. There are no incumbent vendors or current contractors identified in the solicitation documents. The contractor must maintain SB or DVBE certification for the duration of the contract and comply with specialized requirements including HIPAA Business Associate Agreement requirements, information security standards, TB testing, background checks, gate clearance procedures, and training on laws governing conduct with incarcerated persons. Insurance requirements include commercial general liability of not less than $1,000,000 per occurrence, automobile liability insurance of not less than $1,000,000 per accident, and workers' compensation insurance with limits of not less than $1,000,000. The bid total includes the three-year cost plus reserves totaling $10,000 for state taxes, $10,000 for unanticipated repairs, and $100,000 for lost equipment, calculated by multiplying the quantity of equipment by approximate days per year of usage and the daily rental rate for each of the 47 equipment types.