IFB SD#24-00041 Dental Autoclave Spore Testing Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are seeking a contractor to provide Dental Autoclave Spore Testing Services through Invitation for Bid (IFB) #SD24-00041. The procurement requires weekly biological monitoring services for autoclaves across 31 correctional institutions, with a minimum requirement of processing 340 samples per week. Bidders must possess Biological Indicators of G. stearothermophilus spores, maintain FDA Quality Assurance compliance, demonstrate five years of biological monitoring experience, and provide three positive references. Key deliverables include mail-in biological testing, online access to test results, unique autoclave identifiers, and reporting of positive test results within 48 hours via email and phone. The contract will run from July 1, 2025 through June 30, 2028, with critical dates including a bid submission deadline of May 30, 2025 at 3:00 pm, a public bid opening on June 3, 2025, and a proposed award date of June 20, 2025.

While mandatory Disabled Veteran Business Enterprise (DVBE) participation goals have been waived, the solicitation includes provisions for small business preferences and potential DVBE incentives. Bidders must complete multiple attachments, including a GenAI disclosure, non-disclosure agreement, and various certification forms to be considered responsive. The contractor will be required to maintain Small Business Enterprise (SB) or DVBE certification throughout the contract term and comply with specific health and safety regulations, including COVID-19 protocols. Insurance requirements mandate commercial general liability coverage of at least $1,000,000 per occurrence. Contractors must undergo a gate clearance process before working at correctional facilities. Although the exact contract value is not specified, the requirement of 340 weekly tests suggests a significant ongoing service commitment. Pricing will be based on per-test and prepaid shipping rates, with the detailed rate sheet to be included as Exhibit B-1 upon contract award.