IFB SD24-00040 Off-site Surgical Instrument Sterilization and Sharpening Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are soliciting bids for Invitation for Bid (IFB) #SD24-00040, seeking an off-site surgical instrument sterilization and sharpening services contractor for the California State Prison Los Angeles County (LAC) located in Lancaster. The contract will cover a three-year performance period from July 1, 2025, through June 30, 2028, with contractors responsible for comprehensive instrument processing including pickup, sterilization, potential sharpening, and return within three business days. Minimum contractor qualifications include three years of experience in surgical instrument sterilization, current business registration, and three positive references from similar services performed within the last five years. The bid requires contractors to maintain at least two on-site autoclave machines, perform regular calibration and testing, and adhere to Center for Disease Control sterilization guidelines. Evaluation will be based on total costs over the three-year period, with estimated monthly service quantities used to calculate the overall bid price. The electronic bid submission deadline is May 28, 2025, with a proposed award date of June 19, 2025.

The procurement includes opportunities for small business and disabled veteran business enterprise (DVBE) preferences, with incentives available for DVBE participation. Contractors must comply with state regulations regarding small business and DVBE requirements, COVID-19 safety protocols, and strict security guidelines for working within correctional facilities. The contractor will be required to provide comprehensive insurance, ensure employee TB testing, and follow detailed protocols for instrument handling, packaging, and labeling. While specific budget ranges are not explicitly detailed, the contract includes a rate sheet with pricing for sterilization cycle load preparation, instrument sharpening for various surgical tools, and additional services like enzymatic spray and tablets. The contract also mandates comprehensive service reporting and includes provisions for parts replacement and equipment repairs. Contractors will need to demonstrate robust capabilities in medical instrument processing, maintain high standards of cleanliness and sterilization, and operate with significant attention to detail and compliance with correctional facility requirements.