IFB SD24-00012 Off-site Surgical Instrument Sterilization and Sharpening Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are soliciting bids for Off-site Surgical Instrument Sterilization and Sharpening Services through Invitation for Bid (IFB) #SD24-00012. The procurement is specifically for surgical instrument processing services for the California State Prison Los Angeles County (LAC), with contractors responsible for picking up non-sterile surgical instruments, sterilizing them off-site, and returning fully processed instruments within three business days. Bidders must demonstrate a minimum of three years of experience in surgical instrument sterilization and sharpening, and provide three positive references from similar service engagements within the past five years. Key deliverables include complete instrument cleaning, decontamination, sterilization, pouching, labeling, and potential additional services such as instrument sharpening and parts replacement. The contract will run from May 1, 2025, through April 30, 2028, with the bid submission deadline set for April 9, 2025, and a public bid opening scheduled for April 10, 2025. Bidders must maintain at least two on-site autoclave machines, comply with Center for Disease Control sterilization guidelines, and adhere to specific correctional facility protocols.

The procurement includes a mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement of 3%, with potential incentives for exceeding this threshold. Bidders must be in good standing with the California Secretary of State and complete multiple certification and compliance documents, with incomplete submissions risking bid rejection. While the maximum contract amount is currently to be determined (TBD), the rate sheet includes pricing for various services such as sterilization cycle load preparation, instrument sterilization, and sharpening of specific surgical instruments. Small businesses and DVBE firms are encouraged to participate, with potential preference points or evaluation advantages. The contract will require strict adherence to tuberculosis testing for employees, gate clearance procedures, and comprehensive insurance requirements. Contractors must also comply with various laws and regulations governing conduct in correctional facilities, and will be subject to performance evaluations throughout the contract period. The procurement offers an opportunity for qualified medical service providers to establish a three-year partnership with California's corrections and healthcare systems.