IFB SD #24-00030 Dental Autoclave Spore Testing Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are seeking a contractor to provide Dental Autoclave Spore Testing Services through Invitation for Bid (IFB) #SD24-00030. The contract requires weekly biological monitoring of dental autoclaves across 31 state correctional facilities, with a minimum requirement of processing 340 spore tests and 50 prepaid shipping envelopes weekly. Key deliverables include providing mail-in biological testing, an online tracking system for test results, 48-hour reporting of positive test results, unique autoclave identifiers, and quarterly reports. Bidders must meet specific qualifications, including possession of G. stearothermophilus spores, FDA Quality Assurance compliance, five years of biological monitoring experience, and three positive references from similar services within the past five years. The solicitation requires electronic proposal submission to Nahla Marmosh by May 9, 2025, at 3:00 pm, with a public bid opening scheduled for May 12, 2025, at 10:00 am. The contract will run from July 1, 2025, through June 30, 2028, and will be awarded to the lowest responsive, responsible bidder.

The procurement includes a mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement, with bidders needing to meet a 3% DVBE participation goal to be considered responsive. Contractors must comply with state and federal privacy laws, obtain necessary gate clearances, maintain commercial general liability insurance of at least $1,000,000, and adhere to strict security protocols when working within correctional facilities. While the exact contract value is currently marked as "TBD", the evaluation will be conducted on a per-test basis using the rate sheet to be included upon contract award. The solicitation emphasizes compliance with state employment regulations, minimum wage laws, and includes provisions for DVBE participation. Bidders will need to demonstrate their capability to integrate with existing institutional infrastructure and provide a comprehensive testing and reporting system that meets the stringent requirements of the California correctional healthcare system.