IFB #RW2613004 Bread, Rolls, and Buns

The California Correctional Training and Rehabilitation Authority is requesting sealed bids for packaged bread, rolls, hamburger buns, and hot dog buns for its Food Packaging Enterprise at CSP-Corcoran in Corcoran and Mule Creek State Prison in Ione, with bids due August 28, 2026 at 3:00 p.m. PST. No small business, disabled veteran business enterprise, target area contract, military base recovery, or enterprise zone preferences apply.

The scope covers 100% whole wheat bread (24-ounce loaves, 24 usable slices), sweet French rolls (approximately 2.75 ounces per roll in minimum 6-roll packages), white hamburger buns (approximately 2 ounces per bun in minimum 8-bun packages), and white hot dog buns (approximately 1.5 ounces per bun in minimum 8-bun packages). Estimated annual volumes total 1.1 million loaves of whole wheat bread, 178,000 packages of French rolls, 199,000 packages of hamburger buns, and 122,000 packages of hot dog buns across both locations. All manufacturers must be members of the American Institute of Baking or a comparable trade organization, maintain above-average food safety standards, and comply with federal food manufacturing regulations (21 CFR 110). Products must include "BEST BY" date labeling per California AB 660, maintain a 12-day shelf life at room temperature, and be delivered no later than three days from bake date. Pricing is F.O.B. Destination with freight prepaid. Deliveries to Corcoran must occur Monday–Friday between 5:00 a.m. and 8:00 a.m.; deliveries to Ione must occur Monday–Friday between 7:00 a.m. and 10:00 a.m., with minimum orders of 15–35 or 36+ dollies per location per delivery.

The contract term is two years from effective date with possible mutual extensions and an optional emergency extension of up to one additional year. Payment terms are Net 45 days under the California Prompt Payment Act. Awards will be made on best value basis considering cost, past performance, quality and reliability, ISO certification, and bidder experience. CALCTRA reserves discretion to award multiple contracts by delivery location and may evaluate bids on an individual item, combination of items, or all-items basis. Bidders need not bid both locations but must quote all line items for any location where they seek award consideration.

All contractors must comply with mandatory security provisions including gate clearance five working days prior to performance, tuberculosis testing (CDC 7336 and CDC 7354 certifications) for personnel with regular contact with incarcerated individuals, compliance with the Digest of Laws Relating to Association with Prison Incarcerated Individuals, and strict adherence to attire restrictions and prohibited items on facility grounds. Contractors must maintain commercial general liability insurance of not less than $1,000,000 per occurrence. Any bid disclosing generative artificial intelligence technology must include a GenAI Disclosure & Factsheet (STD 1000) or face disqualification.