IFB# RW2576002 Polo Shirts & Hats with HFM Logo

The California Prison Industry Authority (CALPIA) has issued an Invitation for Bid (IFB) No. RW2576002 for polo shirts and hats with an HFM logo, targeting procurement across Sacramento County, Sacramento City, and West Sacramento City jurisdictions. The solicitation seeks to acquire 2,581 polo shirts and 790 hats for over 550 staff members, with specific requirements for CornerStone brand 100% snag-proof polyester shirts in various sizes for women (XS-4XL) and men (S-6XL), along with black hats. All items must be embroidered with the HFM logo in a single red color, with minimum order quantities of five shirts or one hat per order. The bid will be awarded on an "All or None" basis to the most advantageous bidder, with evaluation criteria including cost, vendor performance, ISO certification, and previous experience. Bids are due by July 1, 2025, at 3:00 PM PST, and must be submitted in a sealed envelope to CALPIA's Folsom office. Bidders are required to complete a detailed price sheet and may be subject to additional rush order fees of 50% or $150, whichever is greater.

The solicitation appears to have no specific set-aside designations for disadvantaged enterprises, but bidders must comply with various certifications including economic sanctions compliance and the Darfur Contracting Act. The contract will have a three-year term from the effective date, with potential rush order provisions allowing for expedited fulfillment. While specific budget ranges are not explicitly stated, the procurement involves outfitting over 550 staff members with customized apparel. Bidders must also disclose any use of Generative Artificial Intelligence (GenAI) in their solution, with potential disqualification for non-disclosure. The solicitation emphasizes comprehensive compliance requirements, including non-discrimination policies, drug-free workplace standards, and specific intellectual property and safety provisions outlined in the General Provisions document. Contractors will need to maintain a minimum of $1,000,000 in insurance coverage and adhere to CALPIA's detailed contractual expectations.