IFB #RW2525005 Sit-to-Stand Desktop Converters

The California Prison Industry Authority (CALPIA) is soliciting bids for Invitation for Bid (IFB) #RW2525005 to procure sit-to-stand desktop converters for the General Fabrication Enterprise at Avenal State Prison. The procurement covers an estimated 5,000 fully assembled desktop converters over a three-year contract period, with specific technical requirements including a pneumatic height adjustment mechanism, 35 lb. platform weight capacity, and a height adjustment range from 6.0" to 22.0" with a black finish. The bid is due on August 27, 2025, by 3:00 pm PST, with contract award based on best value considering cost, performance, and vendor experience. Bidders must submit comprehensive documentation including product brochures, technical specifications, warranty information, BIFMA e3-2019 Level certification, and a Design for Environment statement. The procurement spans multiple jurisdictions including Kings County, Kingsburg City, and Kings Beach CDP, with an emphasis on sustainability and potential value-added operations that could be performed by CALPIA's workforce.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises, but requires compliance with various state requirements including economic sanctions certifications and postconsumer recycled content declarations. Bidders must adhere to strict guidelines outlined in the General Provisions and Bidders Instructions, which include non-discrimination policies, drug-free workplace requirements, and specific administrative procedures. While the exact contract value is not specified, the three-year procurement for 5,000 units suggests a significant potential contract value. The pricing structure includes a firm first-year price with potential adjustments in subsequent years upon mutual agreement. Bidders must also demonstrate compliance with state procurement regulations, including restrictions on current and former state employees participating in the bid process, and provide comprehensive documentation to prove their capability to meet the technical and operational requirements of the contract.