IFB Routine Calibration and Specialized Repair Services for Caltrans Testing Equipment, Statewide

The California Department of Transportation (Caltrans) is requesting bids for on-call routine calibration, preventive maintenance, and specialized repair services for testing equipment at Caltrans Material Labs across 26 California counties, with bids due September 22, 2026 at 2:00 p.m. ISO 17025 accreditation in Calibration is mandatory—bidders must submit a current certificate of accreditation at bid submittal.

Services cover 34 equipment categories (kneading compactors, gyratory compactors, presses, Hamburg wheel trackers, balances, thermometers, ovens, and various measurement instruments) with estimated total quantity of 1,590 calibration service units. All calibration verification services must comply with National Institute of Standards and Technology (NIST) reference standards. Services are provided Monday through Friday, 7:00 a.m. to 6:00 p.m., excluding state holidays, at Material Labs in Alameda, Butte, Del Norte, Fresno, Humboldt, Inyo, Kern, Lake, Lassen, Los Angeles, Mendocino, Monterey, Placer, Plumas, Sacramento, San Bernardino, San Diego, San Joaquin, San Luis Obispo, Shasta, Siskiyou, Tehama, Tulare, Ventura, Yolo, and Yuba counties.

Bid pricing must include all labor, materials, supplies, parts, tools, equipment, travel costs, and incidentals; materials and parts may not exceed 3% of actual subtotal. A 5% Small Business preference applies to certified small businesses or contractors subcontracting 25% of net bid price to certified small businesses; a separate 5% non-small business preference applies to non-certified small businesses meeting the same subcontracting threshold. A Disabled Veteran Business Enterprise (DVBE) incentive applies with a combined cap of $100,000 across incentives and preferences. DVBE participation is encouraged but not required.

The contract term runs November 17, 2026 through November 16, 2028. Required insurance includes Commercial General Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation with Employer's Liability ($1,000,000). Written questions are due September 14, 2026. Award is estimated for October 6, 2026.