IFB Routine and Non-Routine Heating, Ventilation and Air Conditioning (HVAC) Services in Monterey and San Luis Obispo Counties

The California Department of Transportation (Caltrans), Division of Procurement and Contracts, is requesting bids for routine and non-routine HVAC services at six District 05 Maintenance Stations in Monterey and San Luis Obispo Counties under IFB 05A3038, with bids due August 20, 2026 at 2:00 p.m. A 5% Small Business preference applies to certified SB, Micro Business (MB), or Small Business for Public Works (SB-PW) contractors; a separate 5% DVBE Incentive applies to bids with verified 100% DVBE participation, subject to a combined dollar cap of $100,000 across all incentives and preferences.

The scope includes preventive maintenance, diagnostics, troubleshooting, emergency repairs, and system replacements across HVAC systems on Caltrans-owned properties. Services span routine maintenance (estimated 70 per-unit), non-routine labor (70 per-hour), comprehensive non-routine services (2 per-year), HVAC replacements (2 per-unit), and unforeseen labor (20 per-hour). Routine services operate Monday through Friday, 7:00 a.m. to 3:00 p.m.; non-routine services are available outside normal business hours as needed. The contractor must furnish all labor, equipment, vehicles, tools, materials, parts, permits, supplies, travel, and waste disposal.

The total bid proposal shall not exceed $484,000, with bidders required to price all five line items plus a 10% allowance for materials, supplies, parts, fees, and permits. The contract term runs September 15, 2026 through September 14, 2028. Prevailing wage requirements apply if the total bid amount exceeds $15,000. Bidders must hold a valid C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor License from the Contractors State License Board, maintain current Department of Industrial Relations registration, and maintain a primary business location within Monterey and San Luis Obispo Counties or within a 60-mile radius of a listed maintenance station. Subcontracting is not permitted. Payment bonds equal to 100% of service request amounts of $25,000 or more are required prior to work commencement. Written questions are due August 13, 2026 at 2:00 p.m. The estimated award date is August 27, 2026.