IFB Replace Vehicle Exhaust Extraction System, San Leandro, California ¿ Alameda County

The California Department of Transportation (Caltrans) is soliciting bids through an Invitation for Bid (IFB) for the removal and replacement of an Exhaust Extraction System (EES) at its District 32 Equipment Shop 4 (Weld Shop and Shop C sections 1 and 2) located at 1993 Marina Boulevard, San Leandro, California, in Alameda County. The contractor must provide all labor, materials, tools, equipment, travel, supplies, parts, fees, permits, and incidentals necessary to remove and legally dispose of the current EES and furnish and install a new system, including motors, reels, switches, ducting, wiring, and all other necessary components. The scope of work encompasses the complete removal of the existing system and installation of a fully functional replacement EES at the specified Caltrans facility. The written question submission deadline is March 19, 2026 at 2:00 p.m., and the final bid due date is March 26, 2026 at 2:00 p.m., with bid opening scheduled for March 26, 2026 at 2:30 p.m. Qualified contractors must demonstrate experience and capability in HVAC and exhaust system installation, removal, and disposal in compliance with applicable environmental and safety regulations. The proposed award date is April 2, 2026.

No specific set-aside designations or disadvantaged enterprise preferences are detailed in the provided solicitation documents; however, standard Caltrans procurement policies typically include Small Business (SB) and Micro Business (MB) preferences of five percent if the lowest bid is from a non-certified SB or MB (maximum preference of $50,000), as well as Disabled Veteran Business Enterprise (DVBE) incentives of five percent for verified 100% DVBE participation (combined dollar cap of $100,000 for all incentives and preferences). No incumbent vendor information or existing contractor details are specified in the solicitation materials provided. No specific budget range or award value is listed in the available documentation; however, all bid costs must include employer payments, travel, insurance premiums, taxes, and all other incidental expenses with no additional allowances unless specifically provided in the agreement. Contractors must maintain appropriate licensing and insurance coverage, including commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability coverage of $1,000,000, and workers' compensation coverage.