IFB Recycling and Composting Pickup, Hauling, Disposal Services and Waste Reduction Program, Alameda County

The California Department of Transportation (Caltrans) District 4 is issuing an Invitation for Bid (IFB) for recycling and composting pickup, hauling, disposal services, and waste reduction program implementation at its Oakland office facility located at 320 22nd Street, Oakland, California. The contractor must provide all labor, tools, vehicles, supplies, materials, equipment, and incidentals necessary to deliver one 7-cubic yard recycling container (or equivalent up to 8 cubic yards), one secure 6-cubic yard front-load composting container (or equivalent up to 8 cubic yards), weekly pickup and haul away services for both materials, monthly container cleaning, and ongoing management of a comprehensive recycling and waste reduction program. Key deliverables include waste and recycling audits, monthly presentations detailing audit results, and evaluation of container needs across all facility floors including the cafeteria. The contractor must possess a valid and current Motor Carrier Permit from the California Department of Motor Vehicles at bid submittal and continuously throughout the agreement term, comply with Senate Bill 1383 regarding organic waste recycling, and maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance with $1,000,000 combined single limit, and statutory workers' compensation coverage. Written questions must be submitted by March 12, 2026, at 2:00 p.m. Pacific Time, with bids due on March 24, 2026, at 2:00 p.m. Pacific Time and bid opening scheduled for 2:30 p.m. the same day via teleconference. The estimated award date is March 31, 2026, and the agreement will commence on June 30, 2026, and expire on December 31, 2026, with services provided Monday through Friday from 5:00 a.m. to 5:00 p.m., excluding holidays.

A five percent Small Business (SB) or Micro Business (MB) preference applies to this procurement, with bidders eligible to claim this preference if certified by the California Department of General Services or if they commit to subcontracting at least 25 percent of net bid price to certified SBs or MBs. Additionally, a Disabled Veteran Business Enterprise (DVBE) incentive is available with a dollar cap of $100,000 for all combined incentives and preferences, with incentive amounts ranging from one to five percent based on verified DVBE participation levels. Bid pricing must include all costs for employer payments, travel, insurance, taxes, hauling, disposal, and recycling fees with no additional allowance beyond the stated rates. No specific funding source or total contract amount is identified in the solicitation; the total agreement amount is listed as "to be determined" (TBD). Caltrans reserves the right to reject all bids and may terminate the agreement for any or no cause upon 30 days' written notice, or immediately for default or good cause.