IFB P2640005, Reverse Osmosis Water Treatment System Maintenance at the Salt Slough Office

The California Department of Fish and Wildlife (CDFW) is requesting bids on maintenance services for a Raindance Water Systems TV-8000 Light Commercial Reverse Osmosis water treatment system at the Salt Slough Office in Los Banos (Merced County) under IFB P2640005, with bids due August 7, 2026 at 5:00 p.m. Pacific Time and questions due July 30, 2026. A 5% small-business preference applies to California-certified small businesses or non-small businesses committing to subcontract at least 25% of the net bid price to certified small businesses; an additional 5% Disabled Veteran Business Enterprise incentive applies for qualified DVBE participation.

The system provides potable water to approximately 25–30 employees at the Salt Slough office and an adjacent state-owned residence occupied year-round. The scope comprises biweekly system flushing, inspection, and brine tank monitoring; monthly chlorine and pH maintenance; annual pH neutralizer media replacement; RO membrane replacement as needed; and diagnostic services upon request. The estimated scope is 78 biweekly maintenance visits, 36 monthly chlorine additions, 4 annual pH neutralizer replacements, 2 RO membrane replacements, and up to 30 diagnostic service calls. All pricing must be submitted as unit costs for each service line item on the provided bid cost sheet, with rates including labor, transportation, travel, and parking.

Minimum qualifications require a valid California C-55 Water Conditioning Contractor License and at least one reference confirming experience servicing a Raindance TV-8000 or similar RO system within the past five years. Required insurance includes Commercial General Liability ($1 million per occurrence / $2 million aggregate), Automobile Liability ($1 million combined single limit), and Workers Compensation with $1 million limits, with the State of California named as additional insured.

The contract term runs from CDFW approval through June 30, 2029, with an optional one-year extension at the same rates. The contract is awarded to the lowest responsive and responsible bidder. Bid opening is scheduled for August 12, 2026, with Notice of Intent to Award on August 13–14, 2026, and proposed award August 14–21, 2026.